ARCEx Annual Conference 2018

ARCEx will arrange its annual conference at Svalbard, 9th – 11th of October, 2018. As usual, the conference is for consortium members and by invitation only. The format of the conference is a mix of keynote presentations, oral contributions, poster sessions, demonstrations, and excursions, to showcase the latest and greatest scientific results from ARCEx.  The planning of the detailed scientific program is soon coming close to its end, so we encourage you to register as soon as possible to secure your spot – there is a limited number of seats at this conference. And who knows, there might be a musical surprise also this year?

Time: 9-11 October 2018. Add to your calendar.
Place: Radisson Blu Polar Hotel Spitsbergen, Longyearbyen, Svalbard.
List of participants:

Short programme:

A detailed programme will be provided shortly.

Tuesday 9 October

15:00 Lunch and registration

16:00-17:15 Session 1

17:15-17:35 Break

17:35-18:50 Session 1 continued

18:50-20:00 Break

20:00– Posters and tapas

Wednesday 10 October

09:00-10:25 Session 2

10:25-10:40 Break

10:40-12:00 Session 3

12:00-15:00 Lunch and excursion

15:00-16:20 Session 4

16:20-16:40 Break

16:40-17:40 General Assembly (1 participant from each organisation/company)

17:40-20:00    Break / individual meetings

20:00– Conference dinner

Thursday 11 October

09:00-10:25 Session 5

10:25-11:15 Break w/demo session

11:15-12:15 Session 6

12:15-13:15 Lunch

14:45 Departure flight SK4425 to Tromsø and Oslo 

Practical information


Tuesday 9 October – Thursday 11 October, 2018.
Add to your calendar


Radisson Blu Polar Hotel Spitsbergen, Longyearbyen, Svalbard


Please register via the online registration form:

Registration fee

There is no registration fee for the participants.

Travel to and from Longyearbyen, and cost of accommodation are covered by the participants.


Recommended flights

Tuesday 9 October:

  • SK4414 Oslo-Longyearbyen, 09:55-14:00
  • SK4414 Tromsø-Longyearbyen, 12:25-14:00

Thursday 11 October:

  • SK4425 Longyearbyen-Oslo, 14:45-18:55
  • SK4425 Longyearbyen-Tromsø, 14:45-16:20

Transport airport-hotel

Radisson Blu Polar Hotel Spitsbergen is located in the centre of Longyearbyen, 5 kilometres from the airport. The Airport Shuttle Bus Service provides direct transportation to the hotel. Taxi service is also available to and from the airport and within Longyearbyen.


Please note that accommodation costs are covered by the participants, and should be paid via the provided link that is sent to registered participants.

The cost of accommodation in Radisson Blu Polar Hotel Spitsbergen is

We have reserved hotel rooms for participants until 9 September 2018. Please indicate if your require a room on the conference registration page. Participants registering after 9 September are not guaranteed accommodation.

Once you have paid for your room, you will receive a separate confirmation from Radisson Blu Polar Hotel Spitsbergen.

Passport requirement

Svalbard is not part of the Schengen area, and all travelers will need to show a passport or national ID card when travelling to and from Longyearbyen.

Norwegian citizens do not need to show their passport, but can identify themselves with a driver’s license issued after 1998, credit cards with picture or a Ministry of Defence Identity Card. Read more here.


Last cancellation date: 9 September 2018.  Cancellations after this date will be charged for the cost of accommodation.

If you need to cancel or make any changes to your registration, you can do so either via the link provided in the email you receive upon registering, or by sending us an email and we will help you,


Prof. Alfred Hanssen, ARCEx Director, mobile +47 452 55 593,

Ellen Ingeborg Hætta, Administrative leader ARCEx, mobile +47 988 01 001,

We look forward to seeing you in October!